A good one-on-one is the team member's meeting, not a status report. Pick three or four questions each time rather than working through a list. Sending them as a short form the day before gives quieter people time to think.
We've ticked a short starter set. Change it to suit you.
Check-in
Priorities and progress
Blockers and support
Feedback, both ways
Growth
Wellbeing
5 questions selected
Tips for a better one-on-one
Let them set the agenda. Your own updates can go in a message.
Don't cancel. Moving a one-on-one is fine; skipping it says the person isn't a priority.
End by agreeing who does what before next time, and start the next one there.